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Legal

Candidate privacy notice

Version 1.0 · Effective from 01/11/2026 · Approved by the company on 01/11/2026.

Who we are

XeroE is operated by XeroE Sustainable Logistics Limited (Company No. 10122705), part of OTL Group, 11 Steele Road, Park Royal, London NW10 7AS. We are the data controller for the information you give us when you apply to work with us.

What we collect

When you apply through our website we collect:

  • your name, mobile number and email address
  • the roles and vehicles you’re interested in, and whether you have your own vehicle
  • your driving licence type, and whether you can drive manual or automatic
  • if you’re an owner driver: your vehicle registration and whether you hold hire and reward insurance
  • where you’d like to work, your postcode, and the days you can work
  • whether you have courier experience
  • your confirmations that you have the right to work in the UK, that you are 18 or over, and that you have a smartphone
  • how you heard about us, and any notes you add
  • the page you applied from and the date and time of your application

Later in the process we may ask for identity documents, a right-to-work share code, your driving licence and insurance documents, and references.

  • To assess your application and contact you about it. Legal basis: taking steps at your request before entering into a contract.
  • To check you can legally work in the UK and drive the vehicle you apply for. Legal basis: our legal obligations.
  • To keep records of our recruitment decisions. Legal basis: our legitimate interest in running a fair, consistent process.
  • To tell you about similar roles if your application isn’t successful this time. Legal basis: our legitimate interest. You can ask us to stop at any time.

Where it goes

Your application is stored in our recruitment system, Quick Compliance, which runs on Zoho Creator in the European Union. It is seen by our recruitment and compliance team and by the site manager for the city you applied to. We do not sell your information.

How long we keep it

  • If you join us, your application becomes part of your personnel file.
  • If you don’t, we keep your application for 12 months, then delete it. If you ask us to delete it sooner, we will.

Your rights

You can ask to see the information we hold about you, correct it, delete it, or object to how we use it. Email support@xeroe.co.uk or write to the address above. You can also complain to the Information Commissioner’s Office at ico.org.uk.

Changes

We last updated this notice on 31/10/2026.